Poster Guidelines

Instructions to Poster Presenters

We look forward to your participation in the PREP Symposium. It should be noted that all papers are accepted based on the understanding that one or more of the authors will complete the registration process to attend the conference as a conferee to present their work. Other than the cost of the conference registration fee, the poster board is free to presenters of accepted and confirmed posters. In addition, by submitting the abstract you accept that the abstract may be emailed to meeting participants as part of the scientific program. Please plan to attend both days of Poster Sessions noting all posters will remain up for viewing all day Monday and Tuesday. The schedule showing the day to present the poster will be included in the online scientific program nearer the dates of the meeting and will be listed in the Final Program handout that you will receive onsite.

If you submit several abstracts, and many of them are accepted for poster presentation, it is your responsibility to make sure that all of your posters are covered at the assigned Poster Session presentations times. If you have more than one poster scheduled at the same time, please ask a co-author to help you or withdraw the extra posters. Note, if a co-author presents the poster, the co-author must also be registered as a conference attendee (not booth staff). Those with an exhibitor only badge will not be permitted to present posters during poster presentation times.

The poster boards are located in the Exhibition Hall (Constellation Ballroom, 2nd floor).  You must wear your conference name badge, and the name badge must be visible at all times, in order to enter, and while you are inside, the Exhibition Hall. Persons without a visible name badge will be escorted out of the Exhibition Hall.

All poster presentations should be put up on Monday, July 8, between 8:30AM and 1:00PM. Do not remove your poster until after the poster session ends on Tuesday afternoon between 3:10PM and 5:00PM (be sure to remove the reprint envelope where people leave business cards to request reprints of your abstract – anything remaining after 5:00PM will be discarded).

Poster presentations will be numbered in the Final Program handout that will correspond with the poster board number and  its abstract located in the program. The poster number will be located in the Author Index at the back of the Final Program that you will receive onsite.


Poster Board Size

  • Please prepare your poster not to exceed the size dimension of 42 inches wide (107cm) by 42 inches high (107cm).
  • We suggest the poster to be prepared as a printed single large sheet of paper or light weight plastic that can be mounted on a bulletin poster board.
  • The symposium will place the poster number on an upper corner of the poster board.
  • Reprint request envelopes will be located on a bottom corner of the poster board so you may receive business cards requesting reprints or details about the paper presented. Please be sure to remove business cards from the reprint envelope at the end of each day.
  • All material to be posted must be prepared in advance because supplies for this purpose will not be available at the site.
  • Please bring the supplies you will need to mount your poster, i.e., push pins, tape, scissors, etc.
  • Do not use Velcro, and do not write on or mark the poster boards.


Poster Preparation

  • A title banner should be prepared which is not more than 42 inches wide (107cm) .
  • Lettering should be at least 1" high. The banner should include the title, authors and address.
  • The minimum size of each page should be at least 8 ½" x 11." Larger sizes may be used, but size consistency is encouraged.
  • A minimum letter size of 14 point is recommended. Large point sizes should be used for headings. Please use block lettering and not script.
  • For best visual effect, use simple to semi-complex figures that can be read easily (from 4 ft. away). Labels should use type at least 18 points high.
  • Present numerical data in the form of graphs, rather than tables (graphs make trends in the data much more evident). If data must be presented in table-form, keep it simple.
  • Visuals should be simple and bold.
  • Organize the poster into subdivisions, i.e., Introduction, Methods, Results, Discussion, Conclusions, and Literature Cited (avoid using too many citations).
  • Use bright colors to enhance detail.
  • We suggest the poster to be prepared as a printed single large sheet of paper or light weight plastic that can be mounted on a bulletin poster board.
  • If the poster is prepared as several sheets, arrange poster sheets for logical flow from top to bottom, left to right. Number poster sheets in the order you wish them to be viewed. Consider using connecting lines (for example, colored tape) to guide the viewer. Block and subtitle several poster sheets devoted to a specific part of the work; e.g., apparatus, sample work-up, experimental details, etc. One page should be devoted to a concise, straightforward statement of the objective of the work, and should be placed at the beginning of the board. Other pages should demonstrate in some detail the work that was done and typical results. Excessive detail is not encouraged. One page should present the results and/or conclusions of the work, and should be placed at the end of the poster presentation.
  • Besides your project, the text could also include future research plans or questions.
  • All posters must be written exclusively in English.

PREP Symposium/Exhibit Manager
Ms. Janet Cunningham
Barr Enterprises       301-668-6001